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How to Migrate from Trello to Notion (Without Losing Your Mind)

Scared of losing data when switching from Trello to Notion? This simple step-by-step guide shows how to import everything safely and without the usual

My Trello board was a masterpiece of organized chaos. Five years of projects, color-coded labels, perfectly named lists. It was beautiful.

Until it wasn't.

The moment I needed to attach a detailed project brief to a task? I had to open Google Docs. When I wanted to see all tasks for a specific client across three different boards? Impossible. When I tried to reference old meeting notes while planning a new project? Another app, another tab, another distraction.

In this guide, I'll walk you through the exact, stress-free process I used to move my entire workflow from Trello to Notion. I promise—it's easier than you think.

Before You Move: The 5-Minute Prep Plan for a Clean Migration

Don't rush straight into importing. Five minutes of prep will save you hours of cleanup later.

  1. Archive completed boards. No point importing digital clutter.
  2. Delete unnecessary cards. Be ruthless with old ideas.
  3. Standardize your labels. This makes Notion's import cleaner.
  4. Export a backup. Go to Trello's export option and download the JSON file. It's peace of mind.
  5. Take a screenshot. Capture your current Trello setup for comparison.
A tidy Trello board prepared for migration to Notion.

The Step-by-Step Migration: Importing Your Trello Workspace into Notion

Here's the actual process. Follow these steps exactly, and you'll be fine.

Step 1: Authorize the Trello Import in Notion

Open Notion. Click "Import" in the left sidebar, then select "Trello" from the list. Notion will ask you to authorize access to your Trello account. Click "Authorize" and then "Allow" on Trello's authorization page.

Locating the Notion importer tool and selecting Trello as the source.

Step 2: Select Your Boards and Launch the Import

Back in Notion, you'll see a list of all your Trello boards. Check the box next to the board(s) you want to migrate and click "Import." This usually takes 1-3 minutes.

Step 3: The Post-Import Checkup—What to Look For

The import is done. Your Trello Board is now a Notion Database Page. Your Lists are now a "Status" property, and your Cards are individual pages. Verify that your descriptions, attachments (at the bottom of each page), and due dates transferred correctly.

The newly imported Trello board inside Notion, showing how cards became database entries.

Honest Warning: Comments lose their threading and become plain text. Complex Trello Power-Ups might not transfer. But your original Trello board is untouched, so nothing is lost.

You've Migrated! Now, Let's Build a Real System

Your data is now safely inside Notion, but it's just sitting in a basic database. This is where the real upgrade begins. You can now do things Trello never could.

Pro-Tip: The Ultimate Shortcut
Instead of building a new system from scratch, you can move your newly imported data directly into a pre-built, professional dashboard. It's like moving from a temporary apartment into a fully furnished smart home.

I built this exact system for you. You can download my Ultimate Freelancer OS template for free.

Here are a few examples of what's now possible:

  • Create Smart Filters: Create dynamic views that automatically show you only your most urgent tasks.
  • Connect Your Databases: Link your imported projects to a new Client CRM. Now you can see a client's entire project history with a single click. This is impossible in Trello.
  • Embed Documents Directly: Paste Google Docs links or write project briefs directly inside your task pages. Your work and your tasks live in the same place.
  • Create Multiple Views: See the same project data as a Kanban board, a calendar for deadlines, and a table for detailed sorting—all with one click.

Migration FAQ: Your Questions Answered

Will I lose my comments and attachments?

Attachments transfer. Comments are preserved as plain text but lose their threading.

How long does the import take?

2-5 minutes for most boards. I imported three boards in under 10 minutes.

What's the biggest mistake to avoid?

Importing messy boards. Garbage in, garbage out. Spend five minutes tidying Trello first.

Conclusion: Welcome to Your New Command Center

You didn't just migrate tasks. You upgraded your entire operating system.

The fear of migration was worse than the reality. The process was straightforward, and the benefits are transformational. All your old data now lives in a more powerful, interconnected environment.

Now that your data is here, the final step is to give it a home that works as hard as you do.

Your logical next step is to download my free template, The Ultimate Freelancer OS, and move your imported data into its pre-built dashboards. This will complete your journey from a simple board to a true command center.

To learn more about the template before you download, you can read the full guide here: The Ultimate Freelancer OS: Free Notion Template to Manage Your Entire Business.

Congratulations on making the switch. Go build something amazing.

What's the one Notion feature you're most excited to use after leaving Trello behind? Let me know in the comments!